House of PM GmbH
Ferdinandstrasse 12
20095 Hamburg
>> House of PM: 4-part series on the use of artificial intelligence in project management
Part 2: ChatGPT as an assistant for project execution
ChatGPT proves to be a particularly helpful assistant if you can build on the data input during project planning. However, implementation at a later stage also promises to make things easier and save time.
We take a look at the application areas of "real-time communication" and "automation of routine tasks":
Real-time communication
ChatGPT can be integrated into existing chat platforms through commercial licenses and serve as a central communication channel. Team members can use the chatbot to ask questions or retrieve information. If the team is distributed internationally, ChatGPT can also be used for real-time translations in different languages.
To ensure effective and efficient real-time communication, it is important to establish clear communication guidelines and processes. This means ensuring that team members know how to use ChatGPT effectively and how to check the accuracy of results. Data protection and security aspects must be taken into account, especially when confidential project information is shared via the chat platform. It is also essential to clarify who is responsible for updating and maintaining the chatbot or knowledge base.
Automating routine tasks
ChatGPT can automate a number of routine tasks in project management that normally take up a lot of time and resources. This includes, for example, planning meetings, creating reports and managing documentation. ChatGPT can support the creation of texts for your documentation.
The chatbot can also help with the revision and improvement of existing documents or texts. It can revise, shorten or clarify texts. If user instructions or tutorials need to be created, ChatGPT can generate step-by-step instructions or explanations.
What are other useful applications?
Another field of application is the creation of frequently asked questions (FAQs), which are included in the documentation of products or services. AI can also support the generation of tables of contents and headings for documentation. By automating these tasks, teams can use their time more efficiently and focus on the important aspects of the project.
To simplify routine tasks, it is first necessary to identify recurring tasks in the project. If ChatGPT is implemented in the project management or communication tool, it can perform these tasks automatically. The performance of the chatbot should be monitored and adjusted as necessary to ensure that it is able to keep pace with new project requirements and changes. Mechanisms for checking and validating the information provided by ChatGPT should be implemented accordingly, e.g. via user-defined instructions. Human intervention may be required in complex or unpredictable situations.
Conclusion on the use in project execution
By bundling real-time communication, open source AI can improve the flow of information and save a great deal of time in project implementation by taking over routine tasks. In order to ensure the quality of these aspects, which are very important for the success of the project, it is important to plan the introduction carefully and prepare it by training the users, as well as to closely monitor the use and maintenance and critically review the results.
Want more articles on artificial intelligence in project management?
>> Contact
Digital Dialog
Are you interested in more detailed information on project success?
Simply book an appointment for a digital dialog with us.
House of PM GmbH
Ferdinandstrasse 12
20095 Hamburg