>> New series 2025: Challenges in project work
In many projects, there are not enough resources available. The focus is often on completing tasks quickly without ensuring the sustainable use of resources. The consequence? Overloading the team, loss of quality and delays in the course of the project.
Projects require precise planning and allocation of resources. If bottlenecks are not recognized at an early stage, the following challenges arise:
Unplanned extra work for existing team members
Lack of skills for specific tasks
Inefficient use of existing resources
The following measures should be implemented to minimize resource bottlenecks:
Strategically managing overtime
Avoid short-term overload through targeted prioritization.
Rely on flexible working time models to better cushion peak loads.
Analysis of the required skills
Identify the critical skills required in the project at an early stage.
Use skills matrices to identify gaps in good time, communicate them in steering committees and close them in a targeted manner.
Cross-company resource management on a competence basis
Promote the company-wide exchange of specialists to optimize the use of resources.
Develop a central skills management system to deploy experts as required.
AI technologies can help to manage resources more efficiently. They make it possible:
Automatic analysis of resource requirements based on historical project data
Forecasting bottlenecks and adjusting personnel planning at an early stage
Optimized allocation of specialists based on their skills
You are a project manager:
Analyze the current workload of your project team and identify areas where a temporary increase in capacity is required.
Take into account labor law requirements and the individual workload limits of team members.
What additional information do you need to perform this task properly?
You are an HR manager:
Identify the core competencies required for the project and compare them with the skills currently available in the team.
Use competency matrices and training plans to enable targeted and strategic development.
What skills gaps currently exist in the project?
What short-term training measures could help close these gaps?
You develop a cross-company resource strategy:
Develop a dynamic strategy for project-based allocation of experts based on their skills and availability.
Use data-based systems for resource management.
Which digital tools or platforms can provide useful support here?
Well-thought-out resource planning is essential for project success. Bottlenecks can be minimized through strategic management of overtime, targeted skills analyses, and cross-company resource allocation. Rely on a sustainable resource strategy to implement projects efficiently and avoid long-term overload.
If you would like to learn more about challenges in project work—especially on the topics of unclear project goals, lack of follow-up, unrealistic schedules, scope creep, conflicts in project teams, communication problems and barriers, please take a look at the Expert Knowledge section of our website.
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